Advancement Operations Coordindator

 

 

 

 

JOB TITLE: Advancement Operations Coordinator

DEPARTMENT: Advancement

REPORTS TO:   Advancement Operations Manager

FLSA STATUS: Full-time- Exempt  

LOCATION: Tucson, Corporate

RELOCATION OFFERED: No

POSITION SUMMARY: The Advancement Operations Coordinator provides vital operational, administrative, and fundraising support to the Advancement department. This role ensures the smooth execution of fundraising events, internal project support and monitoring, and operational support to advancement team members.

The ideal candidate is an exceptionally organized and proactive communicator who thrives in a collaborative, cross-functional team environment. By providing the day-to-day operational support needed, this position enables frontline fundraisers to focus on cultivating meaningful donor relationships and driving organizational growth.

ESSENTIAL FUNCTIONS:

Event Coordination

  • On Air Fundraising Events: Coordinate the planning and execution of on-air fundraising events. This includes providing the right information to all vendors, teams, and departments, reporting, scheduling phone coverage, and coordinating meetings with internal teams. During the events, act as support for the staff call center and provide producers with important daily updates.
  • Major Donor Events: Coordinate major donor events for cultivating relationships with high-capacity donors. These events range from private dinners to pre-show events at concerts.
  • Collateral Prep: Coordinate the printing and assembly of event materials.
  • Meeting Administration: Schedule departmental meetings, draft agendas, and record actionable next steps to keep teams aligned for fundraising events.

Donor Communication Support

  • Project Coordination: Maintain the department’s master calendar to track fundraising appeals, donor events, and campaign timelines. Submit marketing requests to collaborate with marketing on the execution of monthly projects.
  • Resource Coordination: Work with Sr. Director of Advancement and internal teams to gather the appropriate stories and materials to provide agency and/or internal teams with the necessary resources to create donor-centric content and appeals.

Operational Administration

  • Data: Assist the Advancement Operations Manager in providing teams with the reports, automations, workflows, and email communications needed for their department to succeed.
  • Premium Support: Work with vendor, donor care, and marketing to highlight and distribute premiums.
  • Administrative Tasks: Manage general departmental inquiries and assist development team members as needed.

 EDUCATION AND/OR EXPERIENCE:

  • Required Education: Bachelor’s degree or equivalent combination of education, training, and relevant experience.
  • Required Experience: 1–3 years of professional experience in an administrative support, project coordination, or event planning role – preferably at a non-profit.
  • Preferred Experience: Experience working within a non-profit environment, fundraising department, or marketing agency highly desirable. Prior exposure to a donor database/CRM (e.g., Virtuous, Hubspot, Salesforce) is a major plus.

KNOWLEDGE, SKILLS & ABILITIES:

Communication & Interpersonal Skills

  • Excellent Communication: Stellar verbal and written communication skills with the ability to draft professional correspondence for internal staff.
  • The Ultimate Team Player: Exceptional interpersonal skills; a high degree of emotional intelligence and adaptability when supporting diverse teams with unique priorities.

Organization & Execution

  • Multi-Tasker: Proven ability to manage multiple projects simultaneously, prioritize tasks effectively, and meet tight deadlines in a fast-paced environment.
  • Attention to Detail: Meticulous eye for detail, whether proofreading a donor letter, verifying an event timeline, or entering data into a spreadsheet.

Technical & Technical Systems

  • Software Proficiency: Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Tech-Savvy: Quick to adopt and learn new software systems, including project management tools and virtual meeting platforms (Zoom, Slack).

 BEHAVIORAL STANDARDS

  • Seek to be a role model in attitude, speech, and actions in a consistent daily walk with Jesus Christ.
  • Integrate Biblical principles and a Christian worldview into all organizational objectives and goals.
  • Have a personal relationship with Jesus Christ.
  • Agree to uphold Intentional Life Media Statement of Faith.
  • Be willing to submit to and honor the standards outlined in the Employee Handbook and Ethical Positions Statement.

We offer competitive pay, an exceptional benefits plan that includes Vacation, Paid Sick Time, Personal Days, 401 (k)—Company Match, Paid Holidays, Health, Dental, and Vision Benefits, and Company-Paid STD and LTD.

We are an Equal Opportunity/Affirmative Action Employer

 We care about our team and offer competitive compensation and advancement opportunities.  If interested, please visit our Career page at: myflr.org 

Career opportunities that will challenge, develop and reward you!

Application Download PDF Document Fill Out Online Application

Intentional Life Media EEO Statement

Intentional Life Media Incorporated is committed to a policy of non-discrimination and equal employment opportunity for all qualified applicants without regard to race, color, sex, national origin, age, disability, veteran status or ancestry.

Applications will be accepted only for open positions. Download an application here.

Any applicant with a disability, who needs reasonable accommodation in any step of the application process in order for them to participate, should inform the Human Capital Resource Management Department.